Effective Date: 16th July 2025

At CHEKD, your privacy is important to us. This Privacy Policy outlines how we collect, use, store, and protect your personal data when you use our platform, and what rights you have regarding your information.

1. Information We Collect

When you use CHEKD, we may collect the following types of information:

  • Personal Information: Name, email address, job title, and profile details.
  • Usage Data: Actions taken within the platform (e.g. inspections completed, faults reported, maintenance logged).
  • Device Information: IP address, browser type, and operating system used to access CHEKD.
  • Location Data: Only if location services are enabled for tracking on-site activity (optional).

2. How We Use Your Information

We use your information to:

  • Deliver core features like inspections, maintenance tracking, and compliance monitoring.
  • Provide access to your profile and associated equipment, sites, and check records.
  • Improve platform performance, functionality, and user experience.
  • Communicate updates, respond to inquiries, and provide support.
  • Ensure platform security and prevent misuse.

3. How We Share Your Data

We do not sell your personal data.

We may share your data with:

  • Authorised Managers/Admins within your organisation, to manage users, locations, and compliance data.
  • Service Providers that help us operate the CHEKD platform (e.g. cloud hosting, analytics) under strict confidentiality agreements.
  • Legal Authorities when required by law or to protect our legal rights.

4. Data Security

We use strong encryption, secure servers, and access controls to protect your information. We regularly review our data handling practices to maintain high security standards.

5. Your Rights

You have the right to:

  • Access your personal data
  • Request corrections or updates
  • Delete your account and associated data
  • Withdraw consent for optional data collection

To exercise these rights, please contact us at support@chekd.co.uk.

6. Data Retention

We retain user data only as long as necessary to provide our services and meet legal or regulatory requirements. When no longer needed, data is securely deleted.

7. Cookies and Tracking

CHEKD uses cookies to improve functionality and performance. You can manage cookie preferences through your browser settings.

8. Changes to This Policy

We may update this Privacy Policy as our platform evolves. If we make significant changes, we’ll notify you through the platform or by email.

Contact Us

If you have any questions about this policy or your data, please reach out via our Contact page or email us at contact@chekd.co.uk.